Terms and Conditions

These General Terms and Conditions apply to all contracts between Circlet Solutions UG (haftungsbeschränkt) and the user regarding the use of the Automatisierte Kanzlei platform.

Deviating terms of the user are not recognized unless we expressly agree to their validity in writing.

Automatisierte Kanzlei is a Software-as-a-Service (SaaS) platform that enables users to:

• Create and manage multi-step forms
• Collect and process submissions
• Automatically generate PDF documents
• Automate email notifications
• Collect and analyze analytics data

The exact scope of functions depends on the chosen plan.

Registration is required to use the platform. You must provide truthful information and keep your access data confidential.

You are responsible for all activities under your account.

Use is only permitted for adults or legal entities.

Current prices can be found on our pricing page. All prices include statutory VAT.

Billing is monthly through Stripe. By signing up for a paid plan, you authorize us to charge your payment method.

In case of late payment, we reserve the right to suspend access to paid features.

Invoicing is done electronically via email.

The free plan allows unlimited creation of forms in draft mode.

Publishing forms and receiving submissions requires a paid plan.

Paid subscriptions are billed monthly and renew automatically unless cancelled.

You can cancel your subscription at any time at the end of the current billing period.

After cancellation, your data will be retained for 30 days, then deleted.

As a user, you agree to:

• Not create or distribute illegal content
• Not process third-party data without their consent
• Comply with applicable data protection laws
• Not misuse the platform for spam or phishing
• Not circumvent security mechanisms

The following uses are expressly prohibited:

• Distribution of illegal, offensive, or discriminatory content
• Collection of personal data without legal basis
• Excessive server load or attacks on infrastructure
• Automated mass registrations or scraping
• Resale or sublicensing without permission
• Use for fraudulent purposes

All rights to the platform, including software, design, and trademarks, remain with Circlet Solutions UG.

You receive a non-exclusive, non-transferable right of use for the duration of the contract.

You retain all rights to the content you create. You grant us the right to process this content to provide our services.

You are responsible for the legality of your content.

We are liable without limitation for intent and gross negligence as well as for injury to life, body, or health.

In case of slight negligence, we are only liable for breach of essential contractual obligations, limited to the typically foreseeable damage.

Liability for data loss is limited to the typical recovery effort with regular data backups.

We provide the platform 'as is' and strive for high availability.

We do not guarantee uninterrupted or error-free availability.

We aim for 99% availability. We will announce maintenance work in advance whenever possible.

We are entitled to temporarily restrict the service if necessary for security or maintenance reasons.

Both parties can terminate the contract at any time with one month's notice at the end of the month.

The right to extraordinary termination for good cause remains unaffected.

In case of violations of these terms, we may suspend or terminate the account.

We reserve the right to change these terms with reasonable notice.

You will be informed of significant changes by email. If you do not object within 30 days, the changes are deemed accepted.

The law of the Federal Republic of Germany applies, excluding the UN Convention on Contracts.

The place of jurisdiction for all disputes is Offenbach am Main, if the user is a merchant or has no general place of jurisdiction in Germany.